Canada study visa rejected? IRCC will now share refusal notes with letters to applicants

The Canadian government has started a new rule to send visa applicants detailed explanations when their applications are rejected, ending the need to file separate requests for this information. From July 29, 2025, the Immigration, Refugees and Citizenship Canada (IRCC) has begun including officer decision notes with refusal letters. The notes are written by the officer who reviewed the application.

Previously, Canada visa applicants had to file formal Access to Information requests to obtain these explanations. Now, IRCC will send these notes directly with the refusal letter.

Which Canada visa applications will get the notes?

The policy covers four key visa categories in its initial rollout:

• Temporary resident visas (excluding electronic travel authorisations and temporary resident permits)
• Visitor records
• Study permits
• Work permits
  
  

However, this change applies only to those who apply through Canada’s regular processing system. Those using the newer “IRCC Portal – New version” will not get the notes. IRCC has said it will expand this service to more application types over a period of time.

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IRCC Canada Student Visa: Transparency, security

While most visa refusal notes will be shared in full, IRCC reserves the right to redact sensitive information that could potentially compromise privacy and security. Still, applicants will get enough details to understand the decision, the IRCC has said.

This initiative aims to reduce the volume of requests filed through Canada’s Access to Information system. This change is part of Canada’s plan to make its immigration system more transparent and fair. It will also improve the experience for people who want to study, visit, or work in Canada.

IRCC has said that it is trying to offer better service and more helpful communication to people around the world. By including decision notes, they hope to make the visa process easier to understand.

Study in Canada: Policy shifts

In January 2024, Canada announced a two-year cap on study permits to reduce pressure on housing and public services. Starting November 2024, international students can work only up to 24 hours per week off-campus during academic sessions.

Also from November 2024, Post-Graduation Work Permit (PGWP) eligibility was restricted. Only students enrolled in programmes linked to long-term labour market needs are eligible. A total of 119 new programs were added, and 178 were removed from the PGWP list.

Another key change from November 2024 is that international students who change their post-secondary institution must apply for a new study permit.